Time and wage record pads

Time and wage record pads


An employer must keep wage and time, and holidays and leave records that comply with the Employment Relations Act 2000 and the Holidays Act 2003. In particular, they must be able to show that they’ve correctly given their employees all minimum employment entitlements such as the minimum wage and annual holidays.

With regards to time and wage records, the following information must be recorded:

  • The name, postal address, age (if under 20 years) and the date the employee started working.
  • If they’re on an individual employment agreement or a collective agreement and a copy of the agreement.
  • The kind of work they are employed for.
  • The number of hours worked each day in a pay period and the pay for those hours. If these are agreed and they work them as usual hours then a statement of those usual hours and pay will be enough.
  • For an employee on a salary, usual hours include any additional hours worked that are consistent with the employment agreement. However, an employer must record additional hours if they’re required, to have records in enough detail to show that they’re complying with minimum entitlements.
  • The wages paid in each pay period and how these have been calculated.
  • The cash value for any board and lodgings provided.
  • The date when employment ended, and the amount of holiday pay they received at the end of employment.
  • A copy of their tax code declaration (IR330).
  • Details of any employment relations education leave taken.

The time and wage record pad includes fields to record all of the information required by this legislation and comes with 100 sheets which are hole-punched for use in a folder.

Also available, to satisfy other employment legislation requirements, is a holiday and leave record pad.